#Assigning tasks to employees update#

The idea is that you run a scheduled NWC workflow to loop through the list say once per week, find all employees whose badge is about to expire, start the component workflow with email and list reference ID.

#Assigning tasks to employees update#

This list could be a sharepoint online list, sql db, (any of the NWC connectors which can query a list and update an item) Looking at the concept I think you could take the automation further by using a list to store all the badge details (eg employee email, issue date, expiry date, etc). Use the option to run both workflows concurrently so that the loop continues on to start the next component workflow. So in the loop action in the first workflow it uses the 'Call a workflow' action to start the component workflow and pass through the email address as a parameter. The component workflow would have start variables of employee email and any other variables that you would like to reference in the task. This component workflow can also do the HR form processing and continue with the employee updating the expiry once the badge is renewed. The second is a component workflow that assigns the task to the individual user. The first workflow generates the collection of users/email addresses. I would solve your initial problem by splitting this into two workflows. I have a feeling there's a fairly easy way to do this, but I can't come up with it. Each month X number of employees will be notified, and so X number of tasks must be assigned. What I need is for each employee to be notified at the same time, and to be able to complete the task independently of the others. In this case, the task won't be assigned to the second employee until the first employee completes it, and so on down the line. The problem is that a task in a loop must be completed before it moves on. It seemed fairly straightforward when designing it, and it works fine as long as only one employee is notified. Once the employee gets the new badge, he/she completes another task in which he/she enters the new expiration date of the badge and HR is notified. This creates the form that the employee must take to the base, which is attached to an email back to the employee. Completing the task submits the info back to HR, who then review the information and submit. Within the loop the selected people are notified and are each assigned a task, which is to complete their personal info. Upon submission, a Loop for each action is initiated so that each email address can be extracted. Using a People field that allows for multiple selections, the HR person selects the people to be notified and the month in which their badges are going to expire. So what I want to be able to do is have my workflow start in HR. Each employee must complete a form that contains their personal information, return it to HR, and then HR completes a paper form that the employee takes with him/her to the base to renew the badge. Our HR department tracks these and sends out a reminder each month to those employees whose badge is soon to expire. Certain of our employees must be able to gain access to a local air force base, which means they need an ID badge issued by the base. I'm sure this can be done but I can't figure out how. K2 blackpearl Cumulative Updates and Fixpacks